Purchasing

Welcome to the Purchasing Division for the City of Moorpark and thank you for your interest in doing business and providing products and services to the City.

The City of Moorpark values our relationships with high-quality vendors and service providers to ensure that all goods, supplies, materials, equipment, and services are acquired at the best value for our community. The City is committed to supporting the values and goals set forth by our City leaders to provide centralized professional procurement services for all City Departments. The mission of the Purchasing Division is to procure cost-effective goods and competent services in compliance with all Federal, state, and City requirements while assuring fair and equal opportunity to all qualified vendors as part of the City's commitment to respect, equity, and inclusion

Local Business

The City values local vendors contributions to our community and considers giving preference to businesses located in the City (local business) when goods, supplies, materials, equipment, and services to be provided are equal in quality, cost, and competency or are not governed or otherwise restricted by Federal and/or State requirements.

Legal Authority

Public Project contracts will be procured in accordance with the procedures and requirements of California Public Contract Codes.

The City of Moorpark procurement authority is governed by the Moorpark Municipal Code, Title 3, Chapter 3.04 and City Council Resolution 2019-3829.

Please note that while bidding and competitive selection procedures generally apply, Section 3.04.120 of the Moorpark Municipal code does provide for the following exemption:

“In its discretion, the city council may at any time, by a majority vote and without amending this chapter, waive the purchasing procedures or alter these proceedings to fit a specific purchase, when such waiver is not in violation of state law. (Ord. 16 § 1, 1984)”

In addition, informal bidding procedures may be waived if the City's purchasing agent determines that the work or service being procured can be competently and cost-effectively performed by a particular individual, firm, or company per Resolution 2019-3829 Section 4 (B).

Bids/RFPs Opportunities

The Bids/RFPs webpage lists current bids and requests for proposals (RFPs) for formal listings in excess of $15,000. To receive notifications for new Bids/RFPs sign up below. 

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In addition, the best way to find out about purchases less than $15,000 is to review the Informal Procedures below and communicate via email with the Purchasing Division for more information.

Standard Purchase Order Terms and Conditions

Unless a separate contract or agreement is executed, a purchase order establishes a legally binding contractual relationship between the City and the vendor. The purchase order is the City’s commitment to the value of the goods, supplies, materials, equipment, and services being acquired. Please click below to view the City’s Purchase Order Terms and Conditions: PO Button Opens in new window

Contact Us

  1. Elizabeth Smith

    Purchasing Analyst
    Email

    Ph: 805-517-6219
    Fx: 805-532-2546

    City Hall
    799 Moorpark Avenue
    Moorpark, CA 93021

City of Moorpark Purchasing Guidelines

  1. Formal Procedures
  2. Informal Procedures
  3. Appeal Procedures

Public Project contracts will be procured in accordance with the procedures and requirements of California Public Contract Codes.

The City of Moorpark utilizes two types of formal procedures for bidding and competitive selection.  

Bidding is used to procure goods, supplies, materials, and equipment for $15,000 or more. The major components of Competitive Bidding include all or some of the following:

Use of Bid Specifications which include Plans, Specifications, License requirements, and other Contract Documents  

  • Contract award based on the lowest responsible and responsive bidder  
  • Bid Security in the amount of 10% of the bid price  
  • No negotiation of contract terms  
  • Performance, Labor, Material and/or Payment Bonds  
  • General, Automobile, Umbrella, Workers Compensation & Employers' liability, and Professional Errors & Omissions insurances
  • California Department of Industrial Relations (DIR) Registration  
  • City of Moorpark Business Registration and Form W-9 due prior to execution of the contract  
  • Notify the City if you are able to provide assistance in the event of an emergency
     

Competitive Selection is used for personal, professional, consulting, and contractual services of more than $15,000. Competitive Selection includes all or some of the following: 

  • Use of Request for Proposals (RFPs) or Request for Quote/Qualifications (RFQs) or Request for Information/Interest (RFIs) to select vendors
  • Contract award based on price, reference, the experience of the firm, and project team, unless waived under MMC Chapter 3.04.120 or Resolution 2019-3829
  • City may exercise local vendor preference 
  • City may exercise preference for small businesses, minority-owned businesses, women-owned businesses, and labor surplus area firms when possible and appropriate when requesting bids/proposals
  • General, Automobile, Umbrella, Workers Compensation & Employers' liability, and Professional Errors & Omissions insurances
  • City of Moorpark Business Registration and Form W-9 due prior to execution of the contract  
  • Notify the City if you are able to provide assistance in the event of an emergency