Purchasing

Welcome to the Purchasing Division for the City of Moorpark and thank you for your interest in doing business and providing products and services to the City.

The City of Moorpark values our relationships with high-quality vendors and service providers to ensure that all goods, supplies, materials, equipment, and services are acquired at the best value for our community. The City is committed to supporting the values and goals set forth by our City leaders to provide centralized professional procurement services for all City Departments. The mission of the Purchasing Division is to procure cost-effective goods and competent services in compliance with all Federal, state, and City requirements while assuring fair and equal opportunity to all qualified vendors as part of the City's commitment to respect, equity, and inclusion.

Local Business

The City values local vendors contributions to our community and considers giving preference to businesses located in the City (local business) when goods, supplies, materials, equipment, and services to be provided are equal in quality, cost, and competency or are not governed or otherwise restricted by Federal and/or State requirements.

Legal Authority

Public Project contracts will be procured in accordance with the procedures and requirements of California Public Contract Codes.

The City of Moorpark procurement authority is governed by the Moorpark Municipal Code, Title 3, Chapter 3.04 and City Council Resolution 2019-3829.

Please note that while bidding and competitive selection procedures generally apply, Section 3.04.120 of the Moorpark Municipal code does provide for the following exemption:

“In its discretion, the city council may at any time, by a majority vote and without amending this chapter, waive the purchasing procedures or alter these proceedings to fit a specific purchase, when such waiver is not in violation of state law. (Ord. 16 § 1, 1984)”

In addition, informal bidding procedures may be waived if the City's purchasing agent determines that the work or service being procured can be competently and cost-effectively performed by a particular individual, firm, or company per Resolution 2019-3829 Section 4 (B).

Bids/RFPs Opportunities and Vendor List Sign-Up

The Bids/RFPs webpage lists current bids and requests for proposals (RFPs) for formal listings in excess of $15,000.

You can also subscribe to receive E-mails whenever the City publishes a Notice Inviting Bids or a Request for Proposals, etc.

The City also maintains a Vendor Interest List, which is used as a resource when the City sources various commodities or services.

In addition, the best way to find out about purchases less than $15,000 is to review the Informal Procedures below and communicate via email with the Purchasing Division for more information.

Standard Purchase Order Terms and Conditions

Unless a separate contract or agreement is executed, a purchase order establishes a legally binding contractual relationship between the City and the vendor. The purchase order is the City’s commitment to the value of the goods, supplies, materials, equipment, and services being acquired. Please click below to view the City’s Purchase Order Terms and Conditions:

Formal Procedures
Informal Procedures
Appeal Procedures

Public Project contracts will be procured in accordance with the procedures and requirements of California Public Contract Codes.

The City of Moorpark utilizes two types of formal procedures for bidding and competitive selection. 

Bidding is used to procure goods, supplies, materials, and equipment for $15,000 or more. The major components of Competitive Bidding include all or some of the following:

Use of Bid Specifications which include Plans, Specifications, License requirements, and other Contract Documents 

Contract award based on the lowest responsible and responsive bidder 
Bid Security in the amount of 10% of the bid price 
No negotiation of contract terms 
Performance, Labor, Material and/or Payment Bonds 
General, Automobile, Umbrella, Workers Compensation & Employers' liability, and Professional Errors & Omissions insurances
California Department of Industrial Relations (DIR) Registration 
City of Moorpark Business Registration and Form W-9 due prior to execution of the contract 
Notify the City if you are able to provide assistance in the event of an emergency

Competitive Selection is used for personal, professional, consulting, and contractual services of more than $15,000. Competitive Selection includes all or some of the following:

Use of Request for Proposals (RFPs) or Request for Quote/Qualifications (RFQs) or Request for Information/Interest (RFIs) to select vendors
Contract award based on price, reference, the experience of the firm, and project team, unless waived under MMC Chapter 3.04.120 or Resolution 2019-3829
City may exercise local vendor preference
City may exercise preference for small businesses, minority-owned businesses, women-owned businesses, and labor surplus area firms when possible and appropriate when requesting bids/proposals
General, Automobile, Umbrella, Workers Compensation & Employers' liability, and Professional Errors & Omissions insurances
City of Moorpark Business Registration and Form W-9 due prior to execution of the contract 
Notify the City if you are able to provide assistance in the event of an emergency